Charter Operators - Did the Looming PRD Deadline Catch You by Surprise?

Don’t worry – You have time to comply!

What Do You Need To Do Now?

By September 8, 2021, you need to:

Step 1:   Choose your certificate’s Responsible Person (RP).
              See Who Can Serve as the Responsible Person?

Step 2:   Have the RP use the MyAccess system to verify their identity and create a user account.
               See MyAccess Account

Step 3:   Finally, have the RP complete their registration for PRD access.
               See FAA PRD Account Registration

That’s it! Completing the RP registration process is all that is required by September 8th.

Completed the RP registration? Wondering What’s Next?

Once your RP is registered and able to access the PRD, you should begin planning for the transition from PRIA to PRD.

  • Review the FAA PRD resources
  • Review the PRD preamble and Final Rule for detailed information on the new rules.
  • Determine who else in your company will need PRD access. Your RP will be able to approve additional persons to perform pilot checks and upload records.
  • Begin planning your process for completing record checks on new hire pilots.
  • Develop your plan for uploading
    • Records for current pilots
    • Historical pilot records

The next deadline is December 7, 2021.

Hiring carriers must obtain and review records maintained by the FAA related to an applicant’s pilot certificate, medical certificate and certain other records maintained by the agency. Beginning on December 7, 2021, carriers MUST use the PRD to request and review those records. The FAA will no longer accept Form 8060-10 after December 6, 2021. (Note: Even before the December deadline, you may obtain FAA pilot records from the PRD instead of using Form 8060-10.)

Who Can Serve as the Responsible Person?     

The RP must be a person serving in a required management position. At most part 135 operators those positions are: Chief Pilot, Director of Operations, or Director of Maintenance. For Single Pilot operators, the named pilot will be the RP.

MyAccess Account.     

MyAccess is found at

View FAA’s MyAccess registration guide.

Having trouble completing the MyAccess verification?

If your identity verification cannot be completed in MyAccess you will need to contact the FAA for assistance. The FAA staff managing the PRD recommend that you contact them to arrange for completion of your verification. The FAA PRD office reports that they are usually able to resolve verification issues quickly, often the same or next day. While your POI is also authorized to help, they may not have the ability to respond as quickly as the PRD office and may not be fully aware of all the new PRD rules and procedures. You can follow the appropriate link from the FAA’s website to send a message to the FAA PRD office or you may email the FAA directly at for verification help.

FAA PRD Account Registration.       

The PRD is located at

The FAA has created a user guide to assist in completing the registration process so that the RP can access records in the PRD.

The RP will login using their MyAccess credentials and submit the required information. Once the FAA PRD Administrator reviews and approves the application, the RP will receive an email that the registration is approved.

FAA Compliance Deadline Approaching For Part 135 Operators

Regulations require that ALL Part 135 carriers MUST register for the new Pilot Records Database (PRD) by September 8, 2021. Please note, there are no exceptions for smaller carriers.

The first PRD regulatory deadline for air carriers, including all Part 135 operators, is September 8, 2021.
By that date, every operator is required to designate a Responsible Person (RP) and apply for PRD access.

The FAA has advised NATA that a significant number of Part 135 operators have not registered.


In June, the FAA published regulations establishing the PRD. The PRD is an internet-accessible database that will hold the pilot records that air carriers must review prior to hiring a pilot. The regulations establish the transition steps from the Pilot Records Improvement Act (PRIA) to the PRD. By 2024, the PRIA system will be completely phased out.

Under PRIA, action by carriers was only triggered when hiring a pilot or when a former pilot was in the hiring process at another operator. The PRD rule creates an obligation for operators to continuously upload pilot records throughout their employment, meaning all carriers will need to obtain access and upload records - even if they are not currently hiring pilots. It also requires participation in the process from operators that may not have been impacted by PRIA, such as Single Pilot Part 135 operators.

Take Action

All operators without PRD access should take immediate action to comply with the PRD requirements by selecting a RP and completing the application steps. For carriers, the RP must be a person serving in a required management position (i.e., Chief Pilot, Director of Operations, Director of Maintenance). For Single Pilot operators, the named pilot will be the RP.

Registration is a two-step process. Once the RP is selected, that person will verify their identity and activate an account in the FAA MyAccess system. The RP will then be able to register for PRD access using their FAA MyAccess account. The FAA has created job aids describing this process.

Key Resources:

MyAccess and PRD account Job Aids.

FAA PRD webpage.

The PRD regulations are found at 14 CFR part 111.

Review the Preamble and Final Rule as published on June 10, 2021.